ACCOUNTING OFFICER (SPECIALIST) Job at California Highway Patrol, Sacramento County, CA

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  • California Highway Patrol
  • Sacramento County, CA

Job Description

Job Description and Duties

Applicants who previously applied to JC-458174 will not need to reapply as your application will be considered for this vacancy.

Acts as a lead over the Payroll Unit. Analyze and prepare the Report of Collections (ROC) spreadsheet for deposits. Track all collections from employees on the spreadsheet. Download monthly code 11 report and record all deductions on the spreadsheet. Work closely with Human Resources Section (HRS) to resolve abnormal entries. Maintain uncleared collections for Payroll Accounts Receivables. Act as back up for the processing of over 20,000 warrants per month and distribute over 30 various types of payroll warrants.

Use Financial Information System for California (FI$Cal) on a daily basis to setup new customers and process single payment vouchers to issue refunds. Monitor and verify daily deposit transactions in FI$Cal and make sure they are posted correctly. Assist staff to fix daily errors. Run different FI$Cal reports to validate and reconcile transactions. Match State Controller's Office's (SCO) monthly APO document with existing AR's and complete the worksheet in FI$Cal for partial payment as needed.

Create and maintain good and professional relationships with staff, area offices and external customers. Work with employees to setup payment plan. Serve as a liaison between HRS, all departmental employees on payroll distribution issues and various state control agencies including, but not limited to, SCO, Franchise Tax Board (FTB), FI$Cal, and the State Treasurer's Office (STO). Work with collection agencies and different departments to collect unpaid amount or offset the accounts. Assist staff of RITA-NORTH and RITA-SOUTH desks as needed.

Prepare and send second and third collection letters to employees per State Administrative Manual. Keep track of all communications and follow up as needed. Prepare monthly salary advances, accounts receivable and uncleared collections reports for HRS. Work closely with HRS to clear old items. Prepare claims for Discharge from Accountability on noncollectable accounts and Claims for Reimbursement for salary advances, payroll accounts receivable and dishonored checks from SCO. Assist supervisor in reviewing the work of staff. Help create procedure and train staff as needed.

Other duties, within the scope of the classification, as assigned.

You will find additional information about the job in the .

Minimum Requirements

You will find the Minimum Requirements in the Class Specification.

Additional Documents

Special Requirements

  • The position(s) require(s) a Background Investigation be cleared prior to being hired.

Possession of Minimum Qualifications will be verified prior to interview and/or appointment. If you are meeting Minimum Qualifications with education, you must include your unofficial transcript(s)/diploma for verification.  Unofficial, original or official sealed transcripts will be required upon appointment. Applicants with foreign transcripts/degrees must provide a transcript/degree evaluation that indicates the number of units to which the foreign coursework is equivalent.  

Application Instructions

Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.

Final Filing Date: 2/10/2025

Who May Apply

Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list or LEAP eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply. Individuals who are eligible for a Training and Development assignment may also be considered for this position(s).

Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).

How To Apply

Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below:

Address for Mailing Application Packages

You may submit your application and any applicable or required documents to:

California Highway Patrol

052/Selection Standards and Examinations

Attn: Naoka Iwaya

P.O. Box 942898

Sacramento , CA 94298-0001

Address for Drop-Off Application Packages

You may drop off your application and any applicable or required documents at:

California Highway Patrol

052/Selection Standards and Examinations

Classification and Hiring

601 North 7th Street

Sacramento , CA 95811

08:00 AM - 05:00 PM

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

  • Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
  • Resume is optional. It may be included, but is not required.
  • Criminal Record Supplemental Questionnaire
Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.

Benefits

Newer gated campus located close to Downtown Sacramento; offers free parking, electric vehicle charging stations, gym, on-site Bistro, and is close to a light rail station. Close to bike/walking paths along the American River.

Benefit information can be found on the CalHR website and the CalPERS website.

Contact Information

The Human Resources Contact is available to answer questions regarding the application process. The Hiring Unit Contact is available to answer questions regarding the position.

Department Website:

Human Resources Contact:
Naoka Iwaya
(916) 843-3787
naoka.iwaya@chp.ca.gov

Hiring Unit Contact:
Clara Muniz
(916) 843-3596

Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.

EEO Contact:
Equal Opportunity & Access Section
(916) 843-3190
eoas@chp.ca.gov

California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.

Additional Application Submission Requirements

Interested individuals shall submit a Criminal Record Supplemental Questionnaire with their STD. 678 Employment Application.  Hard copy applications must also include the classification title, job control number (JC-464780) and/or position number 388-071-4546-704 on the application.

It is required to submit work/employment experience, dates, hours worked, supervisor names and supervisor phone numbers on the application in descending order, starting with your current job. Resumes or other documents cannot substitute a state application. Applicants who fail to submit a completed state application may not be considered.

Do not include any confidential information on any documents you submit for this job vacancy, such as your state application, resume, or educational transcripts.  Confidential information that should be excluded or removed from these documents includes, but is not limited to, the Equal Employment Opportunity page, your Social Security Number, birth date, driver’s license number, examination results, LEAP status, marital status, and age.  The job application packet checklist is not required to apply for this position.  Failure to follow these instructions may result in your application not being considered for this position.

Although the intent is to fill this vacancy as soon as possible, the exact duration of the selection process can vary and is unknown at this time.

Job Tags

Permanent employment, Full time,

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